The State of New York, Office of General Services (OGS) is seeking offers from qualified landlords interested in entering into a 10-year lease agreement pursuant to the New York State Public Buildings Law, to provide approximately 5,374+ usable square feet of warehouse space to include workshop/lab/storage area with a paved truck yard space of approximately 8,500 square feet for a NYS Department of Transportation Safety and Mobility/Construction location in the Town of Malone, New York. A location along Route 11 is preferred.
Space requirements include:
Electrical and telecommunications/data needs to include standard warehouse/office requirements. Tenant provided workstations shall include (1) duplex computer power outlet, (1) combination data/telephone outlet, & (3) duplex electrical outlets. Specialty spaces will also require additional power and computer receptacles with telephone/data receptacles. Additional power will be needed for the telcom/server closet. Provide sufficient power for equipment and electrical convenience outlets. Reference the Room Data Sheets (RDS) for additional information. Power allocated to the agency to be separate from other users, measured by a separate meter.
Plumbing: 2 Employee (Men/Women) bathrooms with shower required within agency space. Bathrooms are to be ADA accessible. Hot/cold water and drain for the kitchenette in the lunch room. Reference the Room Data Sheets (RDS) for additional information.
Lighting: As an exception to the Material Specification for Leased Space, OGS is specifying LED light fixtures. Please see Room Data Sheets for further clarification.
The Office of General Services supports the State of New York in its policies of conserving, improving and protecting natural resources and the environment; preventing water, air and land pollution; and enhancing the health, safety and welfare of State residents and their overall economic and social well-being by incorporating the provisions of Executive Order 4 into State leases and promoting sustainable building practices and environmental stewardship.
Executive Order 4 directs State entities to green their procurements including janitorial cleaning supplies and equipment, janitorial paper and paper supplies, and also to implement sustainability initiatives including source separating recycling practices. The Order contains an annual reporting requirement. Landlords will be requested to assist agencies in fulfilling the directives of the Order with respect to the purchase of "green cleaning" products and paper products and to assist with the completion of the solid waste management section of the annual report.
The occupancy and lease commencement is anticipated to be approximately in the first quarter of 2018. Submissions should be for a term of 10 years. Proposed base rental rates shall reflect the cost of a "turnkey" lease and shall include: base taxes and operating costs, janitorial, repair and maintenance to the demised premises (including normal wear and tear) throughout the term; and interim painting, as provided for in the OGS Boilerplate lease.
Submissions should include a description of any assistance to be provided by the landlord to the agency to aid in the generation of an annual waste stream audit as mandated under Executive Order 4, including any costs to tenant involved. The reporting information will include the quantity and the unit of measure, i.e. tons, cubic yards, gallons, units, etc., for all solid waste and source separated materials generated by the occupying agency on an annual basis, as well as any special wastes disposed or recycled such as fluorescent light bulbs, tires, or mercury-containing equipment.
Submissions should be within the Town of Malone and must be in writing only from developers with site control, property owners, or their exclusive agents. The Commissioner of the Office of General Services, at her sole discretion, may reject any or all submissions. NYS Finance Law Sections 139-j and 139-k impose certain restrictions on communications between an Offerer and the State during the procurement process. An Offerer is restricted from making contact to anyone other than the following designated staff:
from the date of the issuance of this Web notification through final award and approval of the lease by the Office of the State Comptroller ("restricted period").
By submitting an offer to lease in response to this solicitation or by assuming the responsibility of a lease awarded hereunder, the bidder certifies in accordance with State Finance Law §165-a: (i) that it is not on the "Entities Determined to be Non-Responsive Bidders/Offerers pursuant to the New York State Iran Divestment Act of 2012" (the "Prohibited Entities List") posted at http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf; and (ii) that, in the performance of the lease, it will not use any subcontractor that is identified on the Prohibited Entities List.
During the evaluation process, the content of each offer will be held in confidence and details of any offer will not be revealed (except as may be required under the Freedom of Information Law or other State law). The Freedom of Information Law provides for an exemption from disclosure for trade secrets or information the disclosure of which would cause injury to the competitive position of commercial enterprises. This exception would be effective both during and after the evaluation process.
SHOULD YOU FEEL YOUR FIRM'S OFFER CONTAINS ANY SUCH TRADE SECRETS OR OTHER CONFIDENTIAL OR PROPRIETARY INFORMATION, YOU MUST SUBMIT A REQUEST TO EXCEPT SUCH INFORMATION FROM DISCLOSURE. SUCH REQUEST MUST BE IN WRITING, MUST STATE THE REASONS WHY THE INFORMATION SHOULD BE EXCEPTED FROM DISCLOSURE AND MUST BE PROVIDED AT THE TIME OF SUBMISSION OF THE SUBJECT INFORMATION. REQUESTS FOR EXEMPTION OF THE ENTIRE CONTENTS OF AN OFFER FROM DISCLOSURE HAVE GENERALLY NOT BEEN FOUND TO BE MERITORIOUS AND ARE DISCOURAGED. KINDLY LIMIT ANY REQUESTS FOR EXEMPTION OF INFORMATION FROM DISCLOSURE TO BONA FIDE TRADE SECRETS OR SPECIFIC INFORMATION, THE DISCLOSURE OF WHICH WOULD CAUSE A SUBSTANTIAL INJURY TO THE COMPETITIVE POSITION OF YOUR FIRM.
Some major factors in determining a potential lease location are fair market value, overall move costs, equitable lease terms, adherence to the OGS Boilerplate lease language, and targeted occupancy dates. Cost considerations, however, are of the utmost importance. Accordingly, OGS and our occupying agencies are looking for landlords to advance creative solutions for reducing costs and streamlining of operations in leased spaces.
Submissions must include a scaled architectural or CAD Drawing (AutoCAD Version 2010 or earlier) of the space and a completed copy of the first 3 of the 1-9 items below, #4 Lease Disclosure to be completed online:
The documents may be obtained by clicking on the links.
Due date: Friday, November 17, 2017 at 3:00 PM
On or before the due date, send three (3) hard copies of your submission to:
Stephanie Robinson, Leasing Services
Office of General Services
26th Floor, Corning Tower, ESP, Albany, NY 12242