Office of General Services

New York State Office of General Services - Real Estate - Leasing Services

Lease Space Wanted: Project #14947 (New York State Department of Transportation/ New York Metropolitan Regional Council)

Project Overview

The State of New York, Office of General Services (OGS) is seeking offers from qualified landlords interested in entering into a lease agreement with a term of 10 to 15 years, pursuant to the New York State Public Buildings Law, to provide approximately 19,000 to 20,000 usable square feet of office space in the City of New York, Borough of Manhattan, south of Houston Street ("Downtown Manhattan") for approximately 61 employees of the New York State Department of Transportation/ New York Metropolitan Regional Council. The property offered must have convenient access to multiple modes of public transportation, 24/7 access, modern building infrastructure, and proper building security.

Agency Description

Mission

NOTE: This RFI Phase 1 Solicitation can be responded to individually, or in combination with one or more of the additional RFI Phase 1 Solicitations being posted simultaneously, for other New York State agencies with similar locational requirements and project timeframes (more detailed information on each is available at the OGS website https://ogs.ny.gov/BU/RE/SW.asp). Please note in a transmittal letter together with your RFI Phase 1 Solicitation response which RFIs, if more than one, are being responded to.

Build-Out Requirements

Space requirements include, but are not limited to:

  1. Approx. 4,400 usable square feet of office space comprised of 26% enclosed private offices and 74% open plan layout with modular workstations. Private offices shall include full glass corridor wall with glass door.
  2. Approx. 4,400 usable square feet of conference room space comprised of conference rooms of multiple sizes to accommodate 4 to 100 people. Of these, some of the large conference rooms shall be multi-purpose rooms with moveable partitions. Conference rooms shall include infrastructure for specialized technology and supplemental HVAC.
  3. Approx. 3,100 usable square feet of general support spaces and common use space such as a Lunch Room, reception & waiting area, phone room, storage room, copy & mail room, wellness room, ADA Restroom, Modeling Room, furniture storage for MPR, and a server room. Modeling Room shall include infrastructure for specialized technology and supplemental HVAC.
  4. Approx. 500 usable square feet of open plan filing.
  5. Remaining usable square footage for circulation.

Additional Requirements include, but are not limited to:

  1. Specialized lighting and acoustics will be required throughout.
  2. 24-hour building access by staff.
  3. Main lobby security during business hours to oversee public access and access by registered and unregistered guests.
  4. Special finishes required for Multi-purpose room and reception area.
  5. ADA Compliant Employee rest rooms on each floor.
  6. Independent control of HVAC zones.
  7. Small telecom/server room each floor.
  8. Infrastructure for power, telecom, security throughout.
  9. Standard requirements for power and telecom; specialized needs will be specified including dedicated power. Power to the agency shall be measured and separate from other users.
  10. All spaces to be ADA accessible.
  11. Access to bicycle storage.

Green Lease Requirements

The Office of General Services supports the State of New York in its policies of conserving, improving and protecting natural resources and the environment; preventing water, air and land pollution; and enhancing the health, safety and welfare of State residents and their overall economic and social well-being by incorporating the provisions of Executive Order 4 into State leases and promoting sustainable building practices and environmental stewardship.

Executive Order 4

Executive Order 4 directs State entities to green their procurements including janitorial cleaning supplies and equipment, janitorial paper and paper supplies, and also to implement sustainability initiatives including source separating recycling practices. The Order contains an annual reporting requirement. Landlords will be requested to assist agencies in fulfilling the directives of the Order with respect to the purchase of "green cleaning" products and paper products and to assist with the completion of the solid waste management section of the annual report.

Submissions should include a description of any assistance to be provided by the landlord to the agency to aid in the generation of an annual waste stream audit as mandated under Executive Order 4, including any costs to tenant involved. The reporting information will include the quantity and the unit of measure, i.e. tons, cubic yards, gallons, units, etc., for all solid waste and source separated materials generated by the occupying agency on an annual basis, as well as any special wastes disposed or recycled such as fluorescent light bulbs, tires, or mercury-containing equipment.

Terms

The occupancy and lease commencement is anticipated to be no later than April 1, 2019, allowing ample time for the agency move-in process. Submissions should be for a term of 10 to 15 years. Proposed base rental rates shall reflect the cost of a "turnkey" lease and shall include: base taxes and operating costs, janitorial service, repair and maintenance to the demised premises (including normal wear and tear) throughout the term; and midterm repainting. The availability of any vehicle parking available to the occupying agency either on-site or in the immediate vicinity of the building should be noted on the Business Terms Sheet.

Eligibility / Qualifications/ Requirements/ Preferences

Submissions should include only sites within Downtown Manhattan (south of Houston Street). Submissions will be accepted, in writing, only from developers with site control, property owners, or their exclusive agents. The Commissioner of the Office of General Services, at her sole discretion, may reject any or all submissions. NYS Finance Law Sections 139-j and 139-k impose certain restrictions on communications between an offerer and the State during the procurement process. An offerer is restricted from making contact to anyone other than the following designated staff:

from the date of the issuance of this Web notification through final award and approval of the lease by the Office of the State Comptroller ("restricted period").

Iran Divestment Act

By submitting an offer to lease in response to this solicitation or by assuming the responsibility of a lease awarded hereunder, the bidder certifies in accordance with State Finance Law §165-a: (i) that it is not on the "Entities Determined to be Non-Responsive Bidders/Offerers pursuant to the New York State Iran Divestment Act of 2012" (the "Prohibited Entities List") posted at http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf; and (ii) that, in the performance of the lease, it will not use any subcontractor that is identified on the Prohibited Entities List.

Freedom of Information Law / Trade Secrets

During the evaluation process, the content of each offer will be held in confidence and details of any offer will not be revealed (except as may be required under the Freedom of Information Law or other State law). The Freedom of Information Law provides for an exemption from disclosure for trade secrets or information the disclosure of which would cause injury to the competitive position of commercial enterprises. This exception would be effective both during and after the evaluation process.

SHOULD YOU FEEL YOUR FIRM'S OFFER CONTAINS ANY SUCH TRADE SECRETS OR OTHER CONFIDENTIAL OR PROPRIETARY INFORMATION, YOU MUST SUBMIT A REQUEST TO EXCEPT SUCH INFORMATION FROM DISCLOSURE. SUCH REQUEST MUST BE IN WRITING, MUST STATE THE REASONS WHY THE INFORMATION SHOULD BE EXCEPTED FROM DISCLOSURE AND MUST BE PROVIDED AT THE TIME OF SUBMISSION OF THE SUBJECT INFORMATION. REQUESTS FOR EXEMPTION OF THE ENTIRE CONTENTS OF AN OFFER FROM DISCLOSURE HAVE GENERALLY NOT BEEN FOUND TO BE MERITORIOUS AND ARE DISCOURAGED. KINDLY LIMIT ANY REQUESTS FOR EXEMPTION OF INFORMATION FROM DISCLOSURE TO BONA FIDE TRADE SECRETS OR SPECIFIC INFORMATION, THE DISCLOSURE OF WHICH WOULD CAUSE A SUBSTANTIAL INJURY TO THE COMPETITIVE POSITION OF YOUR FIRM.

Some major factors in determining a potential lease location are fair market value, overall move costs, efficiency of space utilization, equitable lease terms, targeted occupancy dates, and adherence to the OGS Boilerplate lease language. Significant deviation from the pre-approved text of the State's lease template will extend the time required for lease processing and execution, and risks non-approval by the necessary signatories. Cost considerations, however, are of the utmost importance. Accordingly, OGS and our occupying agencies are looking for landlords to advance creative solutions for reducing costs and streamlining of operations in leased spaces.

Submissions must include a scaled architectural or CAD Drawing (AutoCAD Version 2010 or earlier) of the space and a completed copy of the first 3 of the following documents:

The documents may be obtained by clicking on the links.

Qualified respondents will receive a more detailed request for information package (Phase 2 RFI), which will include Room Data Sheets, containing detailed build-out specifications pertaining to each type of room/area within the demised premises. Also to be provided for reference will be a generic test fit graphically illustrating how the individual components of the agency's space requirement might be arranged on a hypothetical floorplate(s). Respondents to the Phase 2 RFI shall complete and submit the Substitute W-9 Document for Landlord, Building Information Review List and Sustainable-Green Items Checklist (links listed above).

RFI Due Date And Contact Information

Due date: June 14, 2017 at 3:00 PM

On or before the due date, send three (3) hard copies of your submission, in addition to an electronic copy to:

Stephen B. Siegel
Chairman-Global Brokerage
CBRE, Inc.
200 Park Ave., 22nd Floor
New York, NY 10166
O: 212-984-8100
M: 646-483-1313
Stephen.Siegel@cbre.com

Landlord acknowledges CBRE as the State's exclusive broker on this transaction and CBRE shall be compensated under separate agreement between Landlord and CBRE.

For further information, please contact Stephen Siegel (CBRE) by email: Stephen.Siegel@cbre.com, phone (office) 212-984-8100, (cell) 646-483-1313; or Bruce Surry (CBRE) by email: Bruce.Surry@cbre.com, phone (office) 212-618-7044, (cell) 917-817-2886